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Athlete Registration Forms

The forms on this page are for Special Olympics Program staff to use in welcoming people to Special Olympics sports and health programs. People with intellectual disabilities who want to take part in Special Olympics sports should not download these forms. They must get in touch with the Program nearest them to begin the registration process.

300 x 300 People of Special Olympcs

If you are interested in joining Special Olympics as an athlete, please  contact the Special Olympics Program near you for its registration forms.

Overview and Purpose of Registration

Before participating, Special Olympics athletes and health program participants must register with an accredited Program, accredited Sub-Program, or Founding Committee

 

The forms on this page are to be used by Special Olympics Program staff to register people with ID who want to play Special Olympics sports or health programming. 

 

These forms are not for people without an intellectual disability, such as Unified Sports partners. Special Olympics Programs should have separate forms for registering Unified Sports partners. 

 

During registration, athletes and their parents or guardians provide important information. They also get information about Special Olympics. In the process, Special Olympics gets permissions to help protect athletes, understand athletes, and communicate about the movement.

 

Completed registration forms should be securely stored by each Program and do not need to be submitted to SOI.


IMPORTANT: Before Downloading Forms

Microsoft Word versions of these forms include the capability to customize the logo with your Program’s name. In order to do that the Ubuntu font must be installed on your computer.

 

Download the Ubuntu font for free on your Mac or PC.

 

Guidance for the use of the Ubuntu font can be found here

*Please note that these documents should only be shared with third parties or members of the public in PDF format to preserve the contents and design of the document.

Building Your Registration Packet

Basic ingredients for athlete registration:

  •  Cover Letter 
  •  Athlete Release Form 
  •  Athlete Medical Form 

An Athlete Information Form may also be customized by Programs and used to collect additional information (normally only needed if a medical form is not being completed).

The Atlanto-axial Instability (AAI) Special Release Form and the Emergency Medical Care Refusal Form (formerly called the Religious Objections Form) should only be completed as applicable and instructed in the Release Form or Athlete Medical Form.


Cover Letter

Programs are encouraged to use a cover letter to provide a brief introduction and submission instructions to athletes and their families. This letter can be customized for your Program’s needs and is available in Microsoft Word in A4 and U.S. Letter formats.

RELEASE FORM DOWNLOAD

This form is available in different formats:

PDF format branded with the Special Olympics name and logo.  This can be used without further customization.
PDF - A4 Release Form
PDF - U.S. Letter Release Form 

MS Word format with customizable header that allows you to insert your Program name. 
WORD - A4 Release Form
WORD - U.S. Letter Release Form

Remember to download the Ubuntu font for free on your Mac or PC before downloading Word documents. Please convert Word documents to PDFs before sharing with the public. 

Athlete Release Form

The Athlete Release Form has been revised to work for both sports and health programs.  Additionally, you can now use the same form regardless of whether the athlete or guardian is signing.

The U.S. Letter version includes an additional concussion section. This gives the notice required by the concussion policy for U.S. Programs.

If you wish to make substantive changes to the Release Form, please contact the SOI Legal Department (Steve Keener at skeener@specialolympics.org) for approval.

Programs are encouraged to consult local legal counsel to ensure compliance in their jurisdictions.  For example, the forms use age 18 as the age when athletes who do not have legal guardians may sign for themselves.  This age may differ in some jurisdictions and should be revised accordingly.  In addition, privacy laws in different jurisdictions may require different limitations, notifications, or procedures for collecting personal information.


MEDICAL FORM DOWNLOAD

This form is available in two versions:

Global Medical Form for Programs outside the United States

U.S. Medical Form for Programs in the United States

The Medical Form is available in all of the official Special Olympics languages coming soon. It is currently available in: Spanish

Limited customization of the form is possible.  If you need to customize the form, please contact the SOI Health Department (Peyton Purcell at ppurcell@specialolympics.org) for approval.

Athlete Medical Form

The revised medical form collects information in two parts:

  • The Health History is the first two pages and is completed by the athlete, parent or guardian prior to the exam. The health history is important for two reasons: (a) to have medical information on hand during training and competition, in case of a medical emergency; and (b) to ensure that the physician is informed of the athlete's health history when performing the exam.

  • The Medical Exam is the third page and is completed by a licensed health professional. The medical exam page indicates if the athlete has been cleared by a health professional to participate in Special Olympics sports.

If an athlete requires further examination due to a concerning health issue before clearance can be determined, a referral form is available on the fourth page.

The revised Athlete Medical Form is not yet required in all situations.  Learn more about when to use the revised Athlete Medical Form by clicking here.

You can also access a June 2016 webinar about the Medical Form here.

NOTE: At this time there is no requirement to enter data into the Games Management System (GMS), although it is encouraged.  Additionally, as we transition to the new Healthy Athlete Software (HAS), there is no requirement that data be entered into HAS for MedFest.


INFORMATION FORM DOWNLOAD

This form is available in different formats:

PDF format branded with the Special Olympics name and logo.  This can be used without further customization.
PDF - A4 Information Form
PDF - U.S. Letter Information Form

MS Word format with customizable header that allows you to insert your Program name.
WORD - A4 Information Form
WORD - U.S. Letter Information Form

Remember to download the Ubuntu font for free on your Mac or PC before downloading Word documents. Please convert Word documents to PDFs before sharing with the public.

Athlete Information Form

This form is not required. It is a resource that Programs may use to meet their information gathering needs. For example, it can be used to collect:

  • Athlete information before your Program transitions to the new medical form.

  • Registration information from health program participants who are not registered athletes.

  • Supplemental registration information in combination with other registration forms.

The Athlete Information Form may be edited or combined with other registration forms to meet the needs of the Program without prior approval from SOI.




AAI SPECIAL RELEASE DOWNLOAD

This form is available in different formats:

PDF format branded with the Special Olympics name and logo.  This can be used without further customization.
PDF - A4 AAI Special Release
PDF - U.S. Letter AAI Special Release

MS Word format with customizable header that allows you to insert your Program name.
WORD - A4 AAI Special Release
WORD - U.S. Letter AAI Special Release

Remember to download the Ubuntu font for free on your Mac or PC before downloading Word documents. Please convert Word documents to PDFs before sharing with the public.

Atlanto-Axial Instability (AAI) Special Release Form

This form should only be completed if symptoms of spinal cord compression or Atlanto-axial instability were found in a pre-participation examination and a doctor then provided clearance for participation following a neurological evaluation.

It is recommended that Programs not include this form in general registration packets and instead make the form available upon request or by download online.

If you have questions about the AAI process, please contact Peyton Purcell (ppurcell@specialolympicsorg).






EMERGENCY MEDICAL CARE REFUSAL FORM DOWNLOAD

This form is available in two versions:

Parent or Guardian Completion
PDF - A4 
PDF - U.S. Letter 
WORD - A4 
WORD - U.S. Letter  

Athlete Completion
PDF - A4 
PDF - U.S. Letter 
WORD - A4 
WORD - U.S. Letter  

Remember to download the Ubuntu font for free on your Mac or PC before downloading Word documents. Please convert Word documents to PDFs before sharing with the public.

Emergency Medical Care Refusal Form

The Emergency Medical Care Refusal Form (formerly called the Religious Objections Form) is rarely used and should only be completed if an athlete or legal guardian does not consent to emergency medical care on religious or other grounds and has checked a box under the Emergency Care provision on the Athlete Release Form.

It is recommended that Programs not include this form in general registration packets and instead make the form available upon request or by download online.

If you have questions about this form, please contact Steve Keener (skeener@specialolympicsorg).






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