The forms on this page are for Special Olympics Program staff to use in welcoming people to Special Olympics sports and health programs. People with intellectual disabilities who want to take part in Special Olympics sports should not download these forms. They must get in touch with the Program nearest them to begin the registration process.
If you are interested in joining Special Olympics as an
contact the Special Olympics Program near you for its
Overview and Purpose of Registration
Before participating, Special Olympics athletes and health program participants must register with an accredited Program, accredited Sub-Program, or Founding Committee.
The forms on this page are to be used by Special Olympics Program staff to register people with ID who want to play Special Olympics sports or health programming.
These forms are not for people without an intellectual disability, such as Unified Sports partners. Special Olympics Programs should have separate forms for registering Unified Sports partners.
During registration, athletes and their parents or guardians provide important information. They also get information about Special Olympics. In the process, Special Olympics gets permissions to help protect
athletes, understand athletes, and communicate
about the movement.
Completed registration forms should be securely stored by each
Program and do not need to be submitted to SOI.
IMPORTANT: Before Downloading Forms
Microsoft Word versions of these forms include the capability to customize the logo with your Program’s name. In order to do that the Ubuntu font must be installed on your computer.
Download the Ubuntu font for free on your Mac or PC.
Guidance for the use of the Ubuntu
font can be found here.
*Please note that these documents should only
be shared with third parties or members of the public in PDF format
to preserve the contents and design of the document.
Building Your Registration Packet
Basic ingredients for athlete registration:
- Cover Letter
- Athlete Release Form
- Athlete Medical Form
An Athlete Information Form may also be customized by Programs and used to
collect additional information (normally only needed if a medical
form is not being completed).
The Atlanto-axial Instability (AAI) Special Release Form and the Emergency Medical Care Refusal Form (formerly called the
Religious Objections Form) should only be completed as
applicable and instructed in the Release Form or Athlete Medical
Programs are encouraged to use a cover letter to provide a brief introduction and submission instructions to athletes and their families. This letter can be customized for your Program’s needs and is available in Microsoft Word in A4 and U.S. Letter formats.
Athlete Release Form
The Athlete Release Form has been revised to work for both
sports and health programs. Additionally, you can now use the
same form regardless of whether the athlete or guardian is
The U.S. Letter version includes an additional concussion section. This gives the notice required by the concussion policy for U.S. Programs.
If you wish to make substantive changes to the Release Form,
please contact the SOI Legal Department (Steve Keener at email@example.com)
Programs are encouraged to consult local legal counsel to ensure
compliance in their jurisdictions. For example, the forms use
age 18 as the age when athletes who do not have legal guardians
may sign for themselves. This age may differ in some
jurisdictions and should be revised accordingly. In addition,
privacy laws in different jurisdictions may require different
limitations, notifications, or procedures for collecting personal
MEDICAL FORM DOWNLOAD
This form is available in two
Global Medical Form for Programs outside the United
U.S. Medical Form for Programs in the United
The Medical Form is available in all of the official Special Olympics languages coming soon. It is currently available in: Spanish
Limited customization of the form is possible. If you need to
customize the form, please contact the SOI Health Department
(Peyton Purcell at firstname.lastname@example.org) for
Athlete Medical Form
The revised medical form collects
information in two parts:
- The Health History is the first two pages and is completed by the athlete, parent or guardian prior to the exam. The health history is important for two reasons: (a) to have medical information on hand during training and competition, in case of a medical emergency; and (b) to ensure that the physician is informed of the athlete's health history when performing the exam.
- The Medical Exam is the third page and is completed by a licensed health professional. The medical exam page indicates if the athlete has been cleared by a health professional to participate in Special Olympics sports.
If an athlete requires further examination due to a concerning health issue before clearance can be determined, a referral form is available on the fourth page.
The revised Athlete Medical Form is not yet required in all
situations. Learn more about when to use the revised Athlete
Medical Form by clicking here.
You can also access a June 2016 webinar about the Medical Form here.
NOTE: At this time there is no requirement to enter data
into the Games Management System (GMS), although it is
encouraged. Additionally, as we transition to the new Healthy
Athlete Software (HAS), there is no requirement that data be
entered into HAS for MedFest.
Athlete Information Form
This form is not required. It is a resource that Programs may use to meet their information gathering needs. For example, it can be used to collect:
- Athlete information before your Program transitions to
the new medical form.
- Registration information from health program
participants who are not registered athletes.
- Supplemental registration information in combination
with other registration forms.
The Athlete Information Form may be edited or combined with
other registration forms to meet the needs of the Program without
prior approval from SOI.
Atlanto-Axial Instability (AAI) Special Release Form
This form should only be completed if symptoms of spinal cord compression or Atlanto-axial instability were found in a pre-participation examination and a doctor then provided clearance for participation following a neurological evaluation.
It is recommended that Programs not include this form in general registration packets and instead make the form available upon request or by download online.
If you have questions about the AAI process, please contact
Peyton Purcell (ppurcell@specialolympicsorg).
Emergency Medical Care Refusal Form
The Emergency Medical Care Refusal Form (formerly called the
Religious Objections Form) is rarely used and should only be
completed if an athlete or legal guardian does not consent to
emergency medical care on religious or other grounds and has
checked a box under the Emergency Care provision on the Athlete Release Form.
It is recommended that Programs not include this form in general
registration packets and instead make the form available upon
request or by download online.
If you have questions about this form, please contact Steve