Email Signature Tags
A great way to promote Special Olympics in everyday email is to put a promotional photo or button in your email signature. Every time you send an email, the signature tag is attached, giving your favorite Special Olympics initiative a little plug. Here's how to do it.
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Click FILE in Outlook. This exposes a handy menu. Then click Options to reveal several things you can do.
First, Get Your Art (Get the most up-to-date Special Olympics Email Signature Tags.)
This page will provide links to some SOI-created email signature promo pictures, but if you are handy with Photoshop or other graphics programs, you can create them yourself. A good target size is about 300x200 pixels. Be sure to "optimize" the picture, which means save it with the smallest file size that still gives you a good-looking image. (In Photoshop, the short cut is Control-Alt-Shift + S)
Save your art to your Desktop or your Pictures folder.
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Create or Modify Signature. Click it, as shown, to reveal the hidden world of the email signature.
Add a Signature to Outlook
If you don't already have a signature in Outlook, it's a good idea to create one. A signature is automatically added to every new email you send, and it provides contact information about you that your email recipients may need. It's good business practice to be as accessible as possible, so even if you don't do a promotional picture signature, just do a text one.
First, click File, way up in the upper left hand corner of Outlook. That will expose a bunch of options, settings, actions and so on. On the left column, most of the way down, you will see an icon labeled Options. Click that to reveal the Outlook Options dialog.
The category you are looking for now is "Mail." Click it, then look for "Create or modify signatures for messages." Click the "Signatures" button in that section.
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Create a New Signature. Click New under the list of Signatures, then give your new Signature a meaningful name.
Adding a Picture and a Link
The Signatures and Stationery dialog let's you create one or more signatures. Click New, and give your new signature a name that is meaningful to you, such as "Special Olympics Picture Signature."
After you do that, you have a big white space where you can type your contact information. You've seen signatures before, so you know what do do.
Click the Picture icon on the far right of the Signature toolbar. That will allow you to select the picture you want to put in.
If you want to make the picture link somewhere--and surely you do--click the picture you added, and while it is selected, click the Hyperlink icon, which is to the right of the Picture icon.
Type in the full Web address for the site you want people to visit.
Click OK to save your new signature. You can use the same dialog to make that signature your default if you have more than one.
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The Crucial Buttons. First, click the Picture icon, marked above with an arrow, to add the picture to your signature. Then click the image in your signature, and while it is selected, click the Hyperlink icon, which is right next to the Picture icon. When the Hyperlink dialog comes up, type in the Web address you want your picture to link to.
A Last, Crucial Step
Be sure to test the link before sending emails by sending a message to yourself; click the image you embedded to be sure it goes to the right place. And please remember to change your signature tag to something fresh if the event you're promoting has passed.
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An Email Tag to Get You Started
Special Olympics: Be a fan of Unity
Right mouse click on the image at left to download it.
Link it to this Web address:
http://www.specialolympics.org
Get the most up-to-date Special Olympics Email Signature Tags.
Got Ideas for Resources?
Resources is your place to get what you need to get things done for Special Olympics. If you have suggestions, don't keep it in! Share your ideas using the email link below.
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